If you need to cancel your booking with the Alpine Club of Himalaya, please provide us with written notice. We will confirm the receipt of your cancellation request. The amount you will be charged for canceling will depend on how close to the departure date you make your request:
- 45 to 60 days before departure: 35% of the total tour cost
- 30 to 44 days before departure: 50% of the total tour cost
- 15 to 29 days before departure: 70% of the total tour cost
- 7 to 14 days before departure: 85% of the total tour cost
- Less than 7 days before departure: 100% of the total tour cost
- If you cancel between 60 and 90 days before departure, contact us directly for cancellation terms.
Please note, no refunds will be provided if you voluntarily drop out once the trip has begun or if you do not use any pre-paid services such as accommodation, transportation, or meals.
Cancellation by Alpine Club Of Himalaya Pvt. Ltd.
Alpine Club of Himalaya Pvt. Ltd. reserves the right to cancel any trip, including those guaranteed to operate, before departure due to circumstances beyond our control, such as natural disasters, flight cancellations, strikes, industrial action, wars, riots, illness, quarantine, government restrictions, adverse weather, or other unforeseen events. In such cases, we will provide a refund of the trip price only. If a guaranteed trip is canceled, you will have the option to either receive a full refund or choose an alternative trip of equal value.
Significant alterations do not include changes to airline carriers, flight schedules, or itineraries, as long as departure and arrival dates remain the same. Changes in cabin category or hotel accommodation will be within the same category.
Please be aware that Alpine Club of Himalaya Pvt. Ltd. is not liable for any incidental expenses or consequential losses incurred by the client as a result of the booking. This includes costs such as visa fees, vaccinations, non-refundable flights or rail fares, parking fees, loss of earnings, or loss of enjoyment.
Additionally, no refunds will be given if you choose to withdraw from the trip after it has commenced, or if you do not utilize any pre-paid services, including accommodation, transportation, or meals.